Shiftly

From quote to invoice. In one app.

Shiftly brings event planning, staff scheduling and invoicing together in one place. You write quotes, assign your team, collect working hours and turn them into an invoice in a few clicks. Your team sees all its shifts in its own app.

  • ✓Web app for planning
  • ✓App for your team
  • ✓German and English
  • ✓Lexware Office integration

Events

12 active events

Weekly briefing AI assistant Create event
All events Open events Applications3

Upcoming events (5)

October 2026
Today

22

Oct

Trade Fair Hall 3Messezentrum · Hall 3
8/8
1 applications

24

Oct

Gut Sonnberg WeddingGut Sonnberg, Seekirchen
9/12
2 applications

24

Oct

Stadthalle GalaStadthalle Seeufer
4/6

30

Oct

Brandl Company PartyWerkhaus
3/5
09:41 5G
Eventcrew Nord

Good morning,

Lena 👋

⛅12°

Next assignment · In 2 days

Gut Sonnberg Wedding

Gut Sonnberg, Seekirchen

Date

Sat, Oct 24

Time

16:45–01:00

Hours

8:15 h

Pay

€134.06

Open route

Oct · Hours

42 h

planned

18 h

worked ✓

Oct · Pay

€682.50

planned (net)

€292.50

earned ✓

Upcoming events (3)

Oct

22

Thu

Trade Fair Hall 3
Messezentrum · Hall 3
8/8

Oct

24

Sat

Gut Sonnberg Wedding
Gut Sonnberg, Seekirchen
5/6

Oct

30

Fri

Brandl Company PartyNew
Werkhaus
3/5
Record times

Gut Sonnberg Wedding

Scheduled: 16:45 – 01:00

Cancel Next
Shift confirmednowYour shift at Gut Sonnberg Wedding was confirmed!
01 Quote
02 Overview
03 Event
04 Hours
05 Invoice
01 · QUOTE

A quote in a few clicks.

Shiftly fills in positions, the client’s prices and travel costs automatically. Once the client accepts, the quote becomes the event, with exactly the agreed terms.

Eventcrew Nord GmbH
Hafenstraße 12 · 5020 Salzburg
office@eventcrew-nord.at
Quote
No. AN20260911
Date: Sep 11, 2026
Service date: Oct 24, 2026
Quote for
Huber & Moser
Seestraße 4 · 5201 Seekirchen
Quote for Gut Sonnberg Wedding
Saturday, Oct 24, 2026planned shifts
PositionTimeHrsUnitTotal
Coordinator16:00–01:009€42.00€378.00
6 × Server16:45–01:0049.5€34.00€1,683.00
3 × Bartender17:30–01:0022.5€36.00€810.00
2 × Runner18:00–23:0010€32.00€320.00
Travel (flat rate)–€60.00€60.00
Net€0.00
VAT 20%€0.00
Total€0.00
Eventcrew Nord GmbH · FN 512345aIBAN AT12 3456 7890 1234 5678VAT ID: ATU12345678
02 · EVENT OVERVIEW

All events and applications at a glance.

The start page shows all upcoming events and how far along their staffing is. New applications are marked on each event and can be shown all together.

Events

12 active events

Weekly briefing AI assistant Create event
All events Open events Applications3

Upcoming events (5)

October 2026
Today

22

Oct

Trade Fair Hall 3Messezentrum · Hall 3
8/8
1 applications

24

Oct

Gut Sonnberg WeddingGut Sonnberg, Seekirchen
9/12
2 applications

24

Oct

Stadthalle GalaStadthalle Seeufer
4/6

30

Oct

Brandl Company PartyWerkhaus
3/5
03 · EVENT

Your team applies, you confirm.

You see all applications right on the event and confirm them with one click. If you like, the smart assignment helper makes a suggestion.

Gut Sonnberg Wedding

Create invoice Complete event Edit Delete
Saturday, Oct 24, 2026 Gut Sonnberg, Seekirchen Travel allowance: €15 Client: Huber & Moser

Briefings

Wedding_schedule.pdf Site_map.jpg
Shifts2 Team9 Chat Feedback

Shifts

Coordinator +€3/h 16:00–01:00 1/1
Server +€0/h 16:45–01:00 4/6
Bartender +€2/h 17:30–01:00 2/3
Runner +€0/h 18:00–23:00 2/2
Smart suggestion

Pending (2)

Krause Mira

Server 16:45 – 01:00

Novak Tim

Server 16:45 – 01:00
04 · TIME TRACKING

Your team logs its own hours.

After the shift, everyone enters start, end and break in the app, and you check and confirm. If you like, people clock in by GPS right at the venue.

01:20 5G
Eventcrew Nord

My shifts

UpcomingPast

Oct

24

Sat

Gut Sonnberg Wedding
Gut Sonnberg, Seekirchen
Server · 16:45–01:00 Confirmed
Checking location Radius 200 m
Record times

Oct

30

Fri

Brandl Company Party
Bar · 18:00–00:00
Record times

Gut Sonnberg Wedding

Scheduled: 16:45 – 01:00

Cancel Next
Shift confirmednowYour shift at Gut Sonnberg Wedding was confirmed!
05 · INVOICE

The hours become the invoice.

Invoices use the confirmed hours and all surcharges. The invoice goes to the client as a PDF with a QR code for payment and, if you like, straight to Lexware Office.

Eventcrew Nord GmbH
Hafenstraße 12 · 5020 Salzburg
office@eventcrew-nord.at
Invoice
No. RE20261024
Date: Oct 26, 2026
Service date: Oct 24, 2026
Bill to
Huber & Moser
Seestraße 4 · 5201 Seekirchen
Invoice for Gut Sonnberg Wedding
Saturday, Oct 24, 2026from confirmed time records
PositionTimeHrsUnitTotal
Coordinator16:00–01:009€42.00€378.00
6 × Server16:45–01:1551€34.00€1,734.00
3 × Bartender17:30–01:0022.5€36.00€810.00
2 × Runner18:00–23:3011€32.00€352.00
Travel (flat rate)–€60.00€60.00
Net€0.00
VAT 20%€0.00
Total€0.00
Pay with your banking app
Scan the QR code. Amount and payment reference are already filled in.
Eventcrew Nord GmbH · FN 512345aIBAN AT12 3456 7890 1234 5678VAT ID: ATU12345678
Admin area

Everything your business needs, in one menu.

In the admin area you plan events, manage your team and write quotes and invoices. Just click through the menu.

Eventcrew Nord

Admin area

Events

12 active events

Weekly briefing AI assistant Create event
All events Open events Applications3

Upcoming events (5)

October 2026
Today

22

Oct

Trade Fair Hall 3Messezentrum · Hall 3
8/8
1 applications

24

Oct

Gut Sonnberg WeddingGut Sonnberg, Seekirchen
9/12
2 applications

24

Oct

Stadthalle GalaStadthalle Seeufer
4/6

30

Oct

Brandl Company PartyWerkhaus
3/5
EventsAll upcoming events with their staffing and open applications.
For the team

Your team sees every shift and their own pay.

The team app has everything your team needs: events to apply for, their own shifts and a timesheet with earnings.

  • ✓Events right in the chat. Send an event to the chat and ask who’s free. One tap on the card opens it.
  • ✓Apply with one tap. As soon as you confirm the application, a push notification arrives and the shift shows up under My shifts.
  • ✓Hours and earnings. The timesheet shows everyone how many hours are planned and already worked this month, and what they’ve earned so far.
  • ✓Pay with all surcharges. Position bonus, night and holiday surcharges, travel and driver pay, exactly as they’ll be paid out.
18:20 5G
Eventcrew Nord
PW Paul Winter
Today
PW
Event Gut Sonnberg Wedding Saturday, October 24, 2026 Gut Sonnberg, Seekirchen
Are you free on Saturday? We’re still one person short in service.
Write a message...
Record times

Gut Sonnberg Wedding

Scheduled: 16:45 – 01:00

Cancel Next
Shift confirmednowYour shift at Gut Sonnberg Wedding was confirmed!
18:20 5G
Eventcrew Nord

Timesheet

Overview of your working hours and earnings

JulAugSepOctNovDec
2026 Full year
Planned hours62%

Still 16 hrs of 42 hrs planned hours to work

October

26 hrs

Already worked

Planned

42 hrs

Confirmed shifts

My earnings

Confirmed earnings

OctoberNet: €426.56
Year 2026Net: €3248.90
Record times

Gut Sonnberg Wedding

Scheduled: 16:45 – 01:00

Cancel Next
Shift confirmednowYour shift at Gut Sonnberg Wedding was confirmed!
Team week

Who works when, with whom and where.

The team week shows every assignment with time and position, and each event has its own color. Shiftly prevents double bookings automatically.

Oct 19 – Oct 25, 2026
This week
All events Active employees only Compact
Employee
Mon
Oct 19
Tue
Oct 20
Wed
Oct 21
Thu
Oct 22
Fri
Oct 23
2 events
Sat
Oct 24
Sun
Oct 25
Berger, Lena
–
–
08:00–16:00 SET
–
08:00–16:00 SRV
–
–
16:45–01:00 SRV
–
–
Demir, Ali
–
–
08:00–16:00 SET
–
–
10:00–18:00 SRV
–
16:45–01:00 SRV
–
–
Hofer, Jonas
–
–
–
08:00–16:00 SRV
–
10:00–18:00 TL
–
16:45–01:00 BAR
–
–
Krause, Mira
–
–
–
12:00–20:00 SRV
–
18:00–02:00 BAR
–
16:45–01:00 SRV
–
–
Novak, Tim
–
–
–
–
18:00–02:00 BAR
–
16:45–01:00 SRV
–
–
Wolf, Sara
–
–
–
–
10:00–18:00 SRV
–
16:45–01:00 TL
–
–
Trade Fair Hall 3 Stadthalle Gala Gut Sonnberg Wedding
OptionalAI assistant

Just write what needs doing.

The assistant reads emails, PDFs and screenshots and prepares events, assignments, requests or reminders from them. You check everything and apply it with one click. The assistant is available as an add-on and already included in the Business plan.

  • “Create all events from this email, visible only to the Embassy team.”
  • “Who’s still free on Nov 21? Assign Anna and Tom to the cloakroom.”
  • “Show me income and expenses since January as a chart.”
AI assistant
What Shiftly does differently

Shiftly stays with every event until the invoice is paid.

Quote→Event→Hours→Invoice

One continuous workflow

Quote, event, hours and invoice build on each other. You never type anything twice.

Quote: €34/hNew price list: €36/hInvoice: €34/h ✓

Locked-in terms

Prices from the quote and wages for confirmed hours stay the same, even if your price list changes later.

Base pay+ Bonus+ Night+ Travel= €134.06

Pay, down to the cent

Base pay, bonus, night and holiday surcharges, travel and driver pay add up to one total.

Invoice→Lexware→paid ✓

Connected to Lexware Office

Invoices go to Lexware as vouchers and the payment status comes back automatically. Requires Lexware Office XL.

Gala 18–02Wedding 16–01✕ overlaps

No double bookings

Anyone already assigned can’t be assigned again for the same time.

Rest periodDaily maximumNote in the record

Working Hours Act covered

Shiftly checks rest periods and maximum working hours and flags any issues.

Aug ▂Sep ▅Oct ▇Nov ▆ planned

Cashflow with forecast

Revenue and costs per month, including events that are already planned.

Eventcrew NordGastro Süd1 login

Several companies, one login

Anyone who works for several agencies sees all their assignments in one app.

Pricing

Fair prices based on team size.

Each tier covers a certain number of employees. Temps who only work now and then cost nothing extra. You can try Shiftly with every feature for 30 days. All prices are net, plus VAT.

Starter
€89 / month
up to 25 employees
  • Shift planning and calendar
  • Time tracking
  • Manage applications
  • PDF briefings
  • Client management
  • Team chat and notifications
Pro
€149 / month
26–75 employees
  • Everything in Starter
  • Quotes & invoices
  • Cash flow reports
  • Lexware Office integration
Business
€249 / month
76+ employees
  • Everything in Pro
  • No employee limit
  • AI assistant included (limited quota)
  • Priority support
Enterprise
On request
for large teams and custom requirements
  • Everything in Business
  • Features built for your needs
  • Terms by arrangement
Get in touch

Plan your next event
with Shiftly.

Create your company, invite your team and publish your first event. For the first 30 days you get every feature for free.